Employer of Record (EOR).
Navigating employment regulations is an HR and Legal obligation. We go beyond traditional EOR. We provide a complete support to Technical Resources employment.
What is an Employer of Record?
A Comprehensive Overview.
An employer of record (EOR) is a service provider offering legal employment capacity in a country where a client has no legal entity. Indeed, the recruited workers will obtain from the EOR provider located in this region their compliant labour status. They will be covered by the related labour law, sign employment contract, pay their taxes, insurance, and receive their benefits. EOR is the outsourcing of employment and HR functions applied to internal employees working abroad.
The EOR service is a HR and legal service at its core. It protects both the employee and employers against labour regulations. The scope of work, the obligations, the processes, the management, the culture, and most company practices are open to internal consideration. However, those should be considered in two perspectives: their local legality and their common usage. Acting as a local extension of a client's HR department, the EOR provider should advise on the best practices to promote a legal and positive working environment.
The employer of record then performs HR and legal functions:
- Allow businesses to hire employees in other countries.
- Ensure compliance with local labour and tax legislation (contract, registration...)
- Cover tax and insurance (social insurance, unemployment insurance...) obligations on the employer’s behalf.
- Manage the Payroll for the employees, PTO, overtime...
- Advise the company regarding the best practices of employee onboarding, severance pay, or contract termination in the region.
- (if necessary) Arrange visa-related documents and work permits in case the relocation of an international employee.
Monata goes beyond. While all EOR services are focusing primarily on the HR and legal, we also provide a support on daily management to the resources and technical or communication challenges they might face on their daily duties.
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EOR Service Coverage.
Our commitment to all aspects of the service ensures a successful onboarding and management of your employees.
Our support starts prior official employment. Indeed, we act as an extension of your HR department as well as the department your new employee will join, to create the most efficient working environment.
- Contract & Agreements
All necessary documents: contract, NDA, IP Rights, Data Privacy, Company policies..., are carefully reviewed to setup the legal conditions of a safe working environment.
- Onboarding
All efforts are made to integrate employees in their position, working processes, KPIs model, team synergy in the most efficient way possible.
- Probationary period
Critical period with a lot of expectations, emotions, and prudence from both sides. We offer a continuous support and assessment on the collaboration relevance.
- Working Time
IT workers' schedules and responsibilities often require more care and vigilance. We provide a comprehensive framework with direct assistance to personal time-off, overtime requests management.
- Payroll & Payslip
We handle the payroll workflow coping with local regulations and employees' taxes, insurance, and benefits payments as any other respectable EOR company would do.
- Renewal & Off-boarding
We cover renewal and off-boarding severance payment situation without additional service fees and support candidates in their next career journey.
Then what makes Monata special?
We manage our EOR contracts with the same dynamic than an Agile organization. We know how hard it can be to keep technical resources productive and involved. Monata emerged from and for the IT industry realities. Hence, we provide the support they need in HR matters, communication, career doubts, and last but not least daily challenges in IT projects with a true understanding of their conflicts.
Our HRs and Legal assist (not the other way around) our Dedicated Advisors who are all recruited from the IT Industry. Why? So Monata, with first-hand experience, can contribute to the real challenges of IT employment.
EOR with Monata.
- Vietnam's Labor Regulations
- We ensure complete legal compliance, protecting both your business and employees.
- Predictable Costs, Maximum Impact
- A flat-pricing structure for clear budgeting, allowing you to maximize your ROI.
- Way of Work Alignment
- We support your team to align with your processes, expectations, and your company culture.
- NDA and IP rights
- We enforce legal best practices with the employees to protect your interests.
- Dedicated Account Advisor
- We give to both our clients and their employees the understanding they need.
- Ethical and responsible practices
- International Ethical Standards, promoting fair treatment of employees.
Onboarding.
Well-being and clear alignment are as crucial as individual skills and ethical management for productivity. We support closely new hire and employer for a swift and efficient onboarding.
- Working Environment
IT workers use specific softwares, and methodologies.We facilitate their adoption and ensure their proper use.
- Team Synergy
We work closely with line managers to ease team and integration,clarifying communication standards and hierarchy dynamics.
- Company Culture
We prepare your new hire to strictly follow your company rules and provide continuous assistance to daily queries.
Probationary.
- Training
- To maximize performance and integration, we can provide a training plan or supervise the application of your program.
- Evaluation
- Along with daily follow-up we assist on the definition, implementation, and the control of objective metrics of evaluation.
Working Time.
There are a lot of advantages to employ in Vietnam aside from lower wages, technical expertise or timezone convenience. Indeed, Vietnam has a strong working culture with a natural resilience to pressure.
Besides mandatory regulations, we advise on local best practices and assist on their application. We provide daily support to promote consistency and work-life balance.
- Daily
- 8 hours
- Weekly
- 40 hours
- Paid Leaves
- 12 days
- Public Holidays
- 11 days
Payroll & Payslip.
Vietnamese regulations on taxation, social insurances, overtime... are in essence similar to the west in their complexity. They are specific in their calculation, processes, and forms to the country. They require communication with the authorities as well as assistance to the employees to be informed of their rights in tax deduction for instance.
Payslip
We provide the payslip details to the employee.
Salary Transfer
We transfer the salary based on the payslip details.
Timekeep
Tracked overtime and unpaid leaves collection.
OT & PTO Reconciliation
Timekeep details alignment for salary calculation.
Repeat
A simple framework for efficient payroll.
Vietnam Presence.
Both HR and IT experience in the Vietnamese Market to offer the best coverage there's to be in EOR.
- From North to South
- Hochiminh City, Hanoi, Danang... We cover the whole territory to onboard digital talents for your company.
- Local Insights
- In-depth understanding of the Vietnamese Technical landscape to supercharge efficient collaboration.
- Best practices
- A well-established working environment to enable productivity and integrity from your employee.
Ready to expand your IT WorkForce in Vietnam?